Formal Letter
A formal letter is one written in an orderly and conventional language and follows a specific stipulated format. These letters are written for official purposes. Formal letter writing format requires some specific rules and conventions. Also, the language of the letters should be very professional.
• Address or greet the concerned person properly like Dear Sir/Madam.
• Always mention the subject of writing the letter.
• Be concise in your letter. Write the reason for writing the letter in the first paragraph itself. Do not stretch the letter too much.
• The tone of the letter should be very polite and not harsh.
• Write in a proper format and take care of the presentation of a letter.
• Mention the address and date correctly.
• Mention the name and designation of the recipient correctly.
• The closing of the letter should be with gratitude. Use “Thank you” for consideration of the letter and then at last mention “Yours sincerely or truly” along with your name and signature.
There could be many reasons to write a formal letter meaning. They are:
→ Sick Leave Application
→ Leave Application for Marriage
→ Leave application for maternity
→ Resignation letter
→ Appointment letter
→ Job offer letter
→ Complaint letter
→ Business letter
Formal Letter Format
Name of the Sender
Address
Date
To
Name of the Recipient
Designation
Company Name
Address
Salutation (Dear Sir/Madam)
Subject:
Body of the letter
[Write 2-3 paragraphs including the reason behind the letter. Make sure to keep the letter concise without dragging too much]
Thank you for your consideration. Waiting for your response.
Yours Sincerely,
Name
Signature
Formal Letter Sample
D-11 Adarsh Society,
DS Marg, Lower Parel,
Mumbai 400 008
4th February 2022
To,
The Editor-in-Chief
Hindustan Times, Main Street
Mumbai 400 008
Subject: Potholes in our locality is causing difficulties
Dear Sir,
With due respect, I would like to inform you that due to potholes in roads are facing a lot of difficulties in our area. Monsoon season had already started a few days ago and is increasing our problems.
There is a risk that people might get hurt while driving on the roads having potholes especially with the children who play outside. Even for pedestrians it has become quite difficult to walk through the road.
Therefore, I wish to draw the attention of the concerned authorities with the help of your newspaper. Hopefully, you will be able to help us in drawing their attention and resolving this matter at the earliest.
Thanking You!
Yours Sincerely,
Name & Signature
No comments:
Post a Comment